More than one company can use the same business address, provided the arrangement is suitable and each company has permission to use it. If you run two businesses, keeping their correspondence at one address can make administration easier. The important work is setting up each business properly and making sure its mail reaches the right person.
A second company, a new trading name and a change to an existing company are different requests. Before adding a name to your website or directing post to a virtual office, explain exactly what is changing to the provider. That gives you a clear starting point for the service, price and mail-handling arrangements.
Write down the full registered name and company number of every limited company you want to cover. Add any trading names customers or suppliers use, and identify which company sits behind each one. For a sole-trader business, explain that structure rather than presenting it as another limited company.
This is particularly useful when an established business launches a new activity. A design studio might introduce a separate photography brand within its existing company. Alternatively, its owner might incorporate a second company for the photography work. Those arrangements need to be described accurately when setting up the address service.
GOV.UK explains that a company can trade under a different business name. A trading name does not, by itself, tell the mail provider which customer should receive a letter. Give the provider the full picture, including names that may appear on envelopes.
Ask how the provider charges for additional companies and names before comparing the total cost. A founder's personal ownership of several businesses does not tell you how many of them an address subscription covers. The same applies when two companies share staff or send their mail to the same person.
CVH's current terms provide for one business entity per membership. Additional business entities or names require additional memberships. Tell our team which names you want to use so the scope and cost can be confirmed before you proceed.
For example, if you already have a service for a production company and form a separate consultancy, raise the consultancy as a new request. Give its details and explain its expected post. If you are changing the registered name of an existing company, tell the provider that instead and supply the information needed to update its records.
Be specific about where you intend to use the address: as a registered office, for everyday business correspondence, or both. Different businesses under your ownership may have different needs. Our guide to registered offices and business addresses explains those roles.
For registered-office use, each company must meet the relevant requirements. The address must be appropriate for receiving its documents and be in the part of the UK where the company is registered. A London address will not meet a Scottish company's registered-office location requirement. See the current GOV.UK address guidance before making a filing.
Arrange the service and complete the required checks before using CVH's address for an additional business. Wait for confirmation that the new business is authorised to use it. Keep that confirmation with the company's records, so anyone updating its website, suppliers or official details knows when to proceed.
A shared correspondence address works best when the onward instructions are clear. Make a simple record for each business: who deals with its post, the email address for scans where applicable, the destination for physical mail, and who can ask for changes.
At CVH, you can discuss scanning, forwarding or a combined package for the businesses you want to cover. One may need digital access while another needs physical originals. Compare the current mail packages around those needs.
Give senders the correct company or agreed business name with the address. A letter addressed only to the owner's name may leave the intended business unclear. Within your own team, keep incoming documents in the correct company's records and decide who will act on correspondence that needs a response. Having one person administer the post can work well, provided they know which business each item concerns.
Address details can be forgotten when a new brand launches, a colleague leaves or one company stops trading. Add the mail service to your change checklist. Confirm which names remain covered, who receives correspondence and whether an onward address or scan recipient needs updating.
If you stop using the service for one company, discuss its post and address updates before cancelling that company's arrangement. Make clear which other business should retain its service. Keep the confirmation so a later renewal or account query can be matched to the right company.
A useful enquiry can be short. Include:
That lets the team discuss the appropriate arrangement without assuming that every business has identical requirements. If you would like to use CVH's Soho business address at 49 Greek Street for another company, tell us about the businesses and mail services you need. We can confirm the next steps before you change your published details.
